A conference system is necessary because it enables participants to communicate and collaborate effectively in real time, even from multiple locations. Modern conference systems support the sharing of presentations, visual and audio communication, as well as real-time co-editing of documents, which increases work efficiency and enhances collaboration between teams.

Thanks to automated systems, conference rooms can be comfortable and efficient. Participants don’t have to struggle with setting up the right audio and camera settings or sharing content, making the overall experience smoother and more productive.

You need software, a microphone, a camera, and content-sharing tools.

To achieve ideal audio quality, you need high-quality and well-positioned microphones and speakers. Sound can be further improved with software-based noise cancellation, which focuses on the speaker’s voice and removes unwanted background noise. Modern conference microphones are already equipped with built-in noise cancellation features.

Microsoft Teams, Zoom, Google Meet, and Webex are all popular options. In a corporate environment, using Microsoft Office is often essential, so choosing Microsoft Teams as the conferencing platform can be a logical and seamless choice.

The most popular types include:

• Ceiling microphones – discreet and provide good coverage.
• Tabletop/gooseneck microphones – ideal for maintaining an optimal distance between the microphone and the speaker.
• Handheld/lavalier microphones – perfect for mobile presentations.

When choosing a microphone, it’s important to consider the room size, acoustics, usage style, and budget.

Speech intelligibility is one of the most important factors in both online and offline meetings. Modern conference microphones come with noise cancellation features, which focus on the speaker’s voice and filter out unwanted background noise from the system.

In a corporate environment, data security is even more critical than in personal settings. Therefore, an ideal conferencing system must include encryption of information to ensure secure communication.